American Medical Association-Medical Student Section Constitution
Preamble: The objects of the American Medical Association Medical Student Section Chapter at the University of Michigan are to promote the science and art of medicine, the betterment of public health, and to represent the issues particular to the medical students at the University of Michigan School of Medicine
Article I. Name
Article I. Name: The name of this organization is the American Medical Association Medical Student Section Chapter at the University of Michigan. It is a constituent chapter of the Medical Student Section of the American Medical Association, the Michigan State Medical Society, and the Washtenaw County Medical Society
Article II. Purpose
Article II. Purpose: The objects of the Chapter are to promote the science and art of medicine, the betterment of public health, and to represent the issues particular to the medical students at the University of Michigan School of Medicine.
Article III. Membership
Article III. Membership - Section 1: The University of Michigan Chapter of the American Medical Association Medical Student Section shall be composed of medical students enrolled at the University of Michigan School of Medicine who are members of the State and Component Societies of the American Medical Association, as provided for in the Bylaws of the Chapter.
Article III. Membership - Section 2: The UM-AMA-MSS shall consist of those students in good standing with the UM-AMA-MSS. Any student enrolled at the University of Michigan School of Medicine is eligible to become a member of the UM-AMA-MSS. Funds may be raised by the levying of dues for a student membership. Good standing shall be defined as having paid the membership dues for a period extending through the current date. Members shall be bound by the decisions of the Executive Board.
Article IV. Officers
Article IV. Officers - Section 1: The Officers of the Chapter shall consist of a President, an external Vice-President, an internal Vice-President, a Secretary, a Treasurer, a National Delegate and Alternate National Delegate who also serve as senior State Delegates, two M1 representatives, and five junior State Delegates. The above positions shall be described and regulated as set forth in the Bylaws. The officer's duties are set forth as follows:
1.1.1 The President shall serve as the chief liaison between the UM-AMA-MSS and all other organizations and persons.
1.1.2 The President shall chair the Executive Board and shall be an ex-officio member of all UM-AMA-MSS committees.
1.1.3 The President shall not have a vote on the Executive Board except in the case of a tie.
1.1.4 The President shall determine the agenda for general chapter meetings and Executive Board meetings. The President will forward the agenda to the Secretary for publication at least one (1) day prior to the meeting date, except in the case of emergency meetings.
1.1.5 The President shall be responsible for all recruitment activities.
1.1.6 The President shall be responsible for scheduling and advertising at least two (2) General Membership Meetings, one to be held in the fall, and the other to be held in March.
1.1.7 The President shall have joint authority with the Treasurer to allocate funds up to and including $100.00 without prior approval of the Executive Board.
2. External Vice-President
2.1.1 The External Vice-President shall oversee all Task Force activities.
2.1.2 The External Vice-President shall ensure that Task Force leaders submit yearly budgets to the Executive Board for approval.
2.1.3 The incoming External Vice-President shall nominate new Task Force leaders to the Executive Board immediately after elections in March.
3.1 In case of resignation or leave of absence by the President, the Internal Vice-President shall act as Interim President until the next President assumes office.
3.1.1 The Interim President has the option of appointing any Executive Board member to the office of president or finishing the term of office. Approval of the Presidential appointment shall require a simple majority of the Executive Board
3.2 The Internal Vice-President shall organize fundraising and procurement of external funds for the general budget.
3.3 The Internal Vice-President shall conduct an annual review of the UM-AMA-MSS Constitution and Bylaws.
4.1 The Secretary is responsible for keeping of all records and documents of the UM-AMA-MSS except those pertaining to the chapter account.
4.2 The Secretary is responsible for keeping minutes and attendance of all Executive Board meetings.
4.3 The Secretary shall keep a chapter membership list and update an electronic template.
4.4 The Secretary shall oversee maintenance of the chapter website.
4.5 The Secretary shall be responsible for maintaining the chapter bulletin board.
5.1 The Treasurer shall maintain the chapter account.
5.2 The Treasurer shall prepare checks for payments.
5.2.1 All UM-AMA-MSS financial debits or reimbursements shall be conducted through the UM-AMA-MSS checking account or the UM-AMA-MSS SOAS account.
5.2.2 All checks written from the UM-AMA-MSS checking and SOAS accounts shall be signed by the Treasurer.
5.3 The Treasurer shall prepare an account statement for the Executive Board for each Executive Board meeting.
5.4 The Treasurer shall prepare an annual budget for presentation to the General Assembly.
5.5 The Treasurer shall annually renew the organization’s recognition with the Michigan Student Assembly (MSA).
5.6 The Treasurer shall have joint authority with the President to allocate funds up to and including $100.00 without prior approval of the Executive Board.
6. National Medical Student Section Delegates and Senior State Delegates
6.1 The National Delegates shall be responsible for coordinating all chapter involvement in the American Medical Association (AMA) including the Medical Student Section (AMA-MSS), the Michigan State Medical Society (MSMS) including the Medical Student Section (MSMS-MSS), and the Washtenaw County Medical Society.
6.2 The National Delegates shall be the liaison between the UM-AMA-MSS and the AMA-MSS or MSMS-MSS for current policy and political issues.
6.3 The National Delegates shall serve as mentors and resources for the junior MSMS delegates.
6.4 The National Delegates shall attend the AMA-MSS National Conventions. The National Delegates shall also attend the MSMS-MSS Governing Council meetings including annual elections as well as the MSMS House of Delegates (HOD).
6.4.1 The National Delegates shall organize UM-AMA-MSS involvement in the conferences including room reservations.
6.4.2 The National Delegates shall review policy and political issues with interested members before the meetings.
6.4.3 The incoming National Delegates shall attend the MSMS HOD, even if they have not previously served as an MSMS Delegate.
6.4.4 The outgoing National Delegates shall try to attend the MSMS HOD in April at the end of their year term to serve as alternate delegates and senior advisers.
6.5 The National Delegates shall be responsible for advertising National, State, and County medical society activities to the General Membership.
6.6 The National Delegates shall be responsible for securing Service Grants from the AMA-MSS and assisting any members in good standing with the securing thereof.
7. M1 Representatives
7.1 Two M1 Representatives shall be appointed by the presiding Executive Board at the beginning of the new school year in August.
7.2 The M1 representatives shall represent the interests of the M1 class.
7.3 The M1 Representatives shall organize Make-a-Difference Day in October or November.
8. Michigan State Medical Society Delegates
8.1 Five Michigan State Medical Society (MSMS) Delegates primarily from the entering M1 class shall be appointed by the presiding Executive Board at the beginning of the new school year in August.
8.2 The Michigan State Medical Society Delegates shall be the junior liaisons between the UM-AMA-MSS and the MSMS, but will not serve on the UM-AMA-MSS Executive Board.
8.3 The Michigan State Medical Society Delegates shall attend the annual MSMS-MSS elections in November and the annual MSMS House of Delegates as Delegates in April.
Article IV. Officers - Section 2: The Officers will constitute an executive committee. The governing body of the Chapter shall be the Executive Board, which shall be composed of elected members as provided for in the Bylaws.
Article V. Operations
Article V. Operations - Section 1: Any member in good standing is eligible for office.
Article V. Operations - Section 2: Elections and Appointments
2.1 Nominations for positions on the executive board (except M1 representatives) will be accepted beginning the first week of February.
2.1.1 Any member may be nominated by anyone for a position on the executive board.
22.214.171.124 Members may nominate themselves.
2.1.2 Nominations shall be submitted in writing.
2.1.3 Any person in good financial standing with the UM-AMA-MSS can be nominated for any position on the Executive Board.
2.2 Elections shall take place the first week of March.
2.2.1 Voting for positions shall follow the order of candidates listed in Article IV, Section 1. Candidates shall announce their nomination prior to the election. In such case as they may be unsuccessful in their election, they may then choose to run for the next open position.
2.3 Candidates for the Executive Board shall be elected by a simple majority of the general assembly of members.
2.3.1 No person may simultaneously hold more than one position on the Executive Board, except where no candidates have been nominated.
2.4 Candidates shall prepare speeches for presentation.
2.4.1 Candidates shall have no more three (3) minutes apiece to deliver speeches, followed by a two (2) minute period to field questions from the general assembly.
2.5 Any use of funds in elections or campaigns, either AMA or private, shall be expressly prohibited.
2.5.1 Any candidate found in violation of this shall be immediately disallowed from further participation in elections.
2.5.2 Candidates shall be allowed one printed 8 ½” x 11” flyer posted outside the lecture halls.
2.6 Two M1 representatives and five Junior MSMS Delegates shall be appointed at the discretion of the Executive Board at the beginning of the new school year in August.
Article V. Operations - Section 3:
3.1 All newly elected officers shall have a formal acclimatization period that extends from their election in March until the first of April, when the officers-elect will formally take office. During this period, the outgoing board shall turn over all materials and make their replacements aware of all resources relevant to their positions.
3.2 All terms of office shall be April first to April first for the following positions: President, External Vice-President, Internal Vice-President, Secretary, Treasurer, and National Delegates.
3.3 Terms of office for M1 representatives and MSMS Delegates shall be September 1st to September 1st unless superceded by election to another officer position.
Article VI. Finances
Article VI. Finances - Section 1: Funds may be raised by dues, alternative assessments or fundraising activities as provided for in the Bylaws, and per the decision of the Executive Board.
Article VI. Finances - Section 2: The Treasurer shall be responsible for the organization's finances.
Article VII. Amendments
Article VII. Amendments - Section 1: Amendments to this constitution may be made, provided that they shall be presented at the preceding meeting of the Executive Board, and approved by at least a two-thirds vote of the present members of the Executive Board.
Article VII. Amendments - Section 2: Amendment Procedure
2.1 Amendments to either the constitution or the bylaws may be presented to the Executive Board by any member in good standing.
Article VII. Amendments - Section 3:
3.1 Amendments to either the Constitution or the Bylaws must be presented to the Executive Board at the meeting prior to their being voted upon.
3.2 The constitution may be amended by a 2/3 vote of the Executive Board.
3.3 The bylaws of this constitution may be amended by a simple majority vote of the present members of the Executive Board
Article VIII. Registration Renewal
Article VIII. Section 1 - Registration Renewal
1.1 - The Treasurer shall annually renew the organization’s recognition with the Michigan Student Assembly (MSA).
Article IX. Removal of Membership
Article IX. Removal of Membership - Section 1:
1.1 Executive Board Members who are remiss in their duties shall be notified of probation by the Board, and also notified of removal from probation by the Board.
1.1.1 Three (3) or more documented absences from required activities shall be considered negligence, and thus, grounds for probation.
Article IX. Removal of Membership - Section 2
2.1 - Executive Board Members who are on probation shall be subject to immediate recall at the discretion of the remaining members of the Board.
2.2 Any member of the Executive Board can be recalled by a 2/3 majority of the Executive Board for negligence or wrongdoing.
2.3 Executive Board Members, who are to be recalled, shall be given one (1) week’s notice, should they wish to plead their case before the Board.
Article IX. Removal of Membership - Section 3
3.1 Members of the organization shall be removed at the discretion of the Executive Board.
Article IX. Removal of Membership - Section 4
4.1 Members shall be bound by the decisions of the Executive Board.